Travel Resources
Complimentary Upgrade Request Email
A free, polite, copy-and-paste email template to request a complimentary room upgrade or better view before your stay.
Email Template
Copy the text below, replace the bracketed placeholders, and send it to the hotel a few days before check-in. A friendly request can go a long way—especially if you mention a special occasion or loyalty status.
Hi [Hotel Name] Team,
We are very excited for our upcoming stay with you from [Check-in Date] to [Check-out Date]! We are visiting to celebrate [mention a birthday, anniversary, or leave blank if just a trip]. I wanted to check if there happen to be any complimentary room upgrades or higher-floor views available for our booking. We completely understand if the hotel is full and are just looking forward to a great stay.
Thank you so much for your help!
Best,
[Your Name]
[Your Phone Number / Loyalty Number, if you have one]
How to Use This Template
- Fill in the hotel name and your stay dates.
- Mention a celebration if applicable—birthdays, anniversaries, and honeymoons are common reasons hotels grant upgrades.
- Keep the tone polite and low-pressure. Asking is free, and the hotel wants you to have a great stay.
- Include your loyalty number if you have hotel status, even low-tier status can help.
- Send it about 2 days before arrival, or use the hotel app/online chat if available.
Pro Tip
If you booked through a third party, the hotel may still honor upgrade requests, but elite status and direct bookings are more likely to be recognized. It never hurts to ask!